HR Operations and Payroll Manager


Location: Switzerland

The HR Operations and Payroll Manager will report to the HR Director and be responsible for controlling activities relating to HR operations across all locations within the KRM Group.
As a HR Operations and Payroll Manager you will be instrumental in securing consistent HR operational controls; supporting the business with all HR operations but with the primary focus on  payroll, benefits, budgeting, masterdata and ensuring business values and goals are achieved by creating a ‘best in class’ operation.
The successful HR Operations and Payroll Manager will have a hands-on approach with proven experience of securing Group controls across HR Operations in Europe whilst being able to demonstrate a sound understanding of payroll, benefits, pension administration, employment law and process improvement.

Essential Duties and Responsibilities:

Group Payroll

  • Monitor and secure that the group payroll functions are handled in accordance to local laws, regulations and budget.
  • Ensure that all regions keep up to date with local legislative changes that may impact payroll processes including tax.
  • Develop and implement standardized payroll processes, SOPs and be the key contact person to payroll providers focusing on optimizing the payroll setup as part of the HR transformation.
  • Maintain the optimal use of the new HRIT systems to streamline HR operations with a focus on payroll & benefit related employee master data.
  • Act in close dialog with finance and accounting to support & optimize the interface between the departments and secure a smooth payout process across the group.
  • Super user and contact person for KRM’s time and attendance system.
  • Contribute to the design and application of HR/ Payroll operational processes to promote best practice and optimize employee performance.
  • Assist the HR Director in matters related to global mobility including tax and compliance for cross boarder workers.
  • Responsible for securing that payroll and employee benefit data is managed in a GDPR compliant way across the Group.

Bonus & Benefits

  • Monitor the monthly, quarterly and yearly bonus payout against budget.
  • In cooperation with management and markets contribute to setting the appropriate financial bonus goals for each employee group and create calculation templates for all relevant bonus groups.
  • Continuously assess employee benefits in order to be competitive in local markets.
  • Ensure that the regions keep up to date with local legislative changes that may impact benefit offerings globally.
  • Engage with potential benefit providers and undertake due diligence in accordance with company policies.
  • Conduct regular reviews of benefit providers and manage the relationship when issues arise.
  • Manage all benefit related invoices/payments ensuring they are processed accurately and efficiently in accordance with company policy.
  • Ensure all annual projects related to bonus and benefits are appropriately managed, tracked and approved.
  • Provide guidance and counsel to HRBPs and function managers on all elements of compensation (recommendations for salary adjustments, new hire offers etc.)
  • Responsible for HR operations, policies and processes from a reward and benefit perspective whilst securing consistency in all jurisdictions.

Budgeting, Reporting & Employee Master Data

  • Run the yearly budget process from a reward, benefit and headcount perspective, including securing benchmarks and follow up systems.
  • Monitor reporting, get stakeholder input and secure follow up on budget deviations.
  • Liaise with HR, Finance and BI to secure optimization of the reporting setup with the aim of ensuring automatic updates and minimizing manual work.
  • Preparation and implementation of automatic HR tools: KPIs, budgeting tools, HR cost deviations.
  • Responsible for securing that accurate and up to date employee records are maintained across the HR Group within the central HR system.

Minimum Qualifications:

  • A Master’s degree in a related analytical field is preferred (Economics, Finance)
  • 5+ years’ professional experience within the HR operations field with a hands-on approach
  • Experience in handling payroll and benefits across several European countries as well as budgeting and HR controlling.
  • Demonstrated ability to collaborate in a commercial environment.
  • Ability to gather, analyze and interpret data to provide information and facilitate the making of data-based recommendations.
  • Detail oriented with outstanding Excel skills.
  • Customer focus with a strong desire to deliver.
  • Excellent communication skills and the ability to relate to stakeholders at all levels.
  • Experienced in working in international and multicultural environments.
  • Ability to read, write and speak English at a proficient level

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